Terms and conditions relating to the use of the Electronic booking Form
Please ensure you have read the Terms and Conditions relating to any order you place with Progressive Media Group Ltd. These Terms and Conditions are incorporated into the electronic booking form for the service or product (the “Order Form”). We will not allow you to purchase any service or product unless you have confirmed your acceptance of these Terms and Conditions.
All products and services are not an offer by Progressive Media Group Ltd to sell any service or product, but an invitation to make an offer. We are free to accept or reject such an offer, without providing any reason, at our sole discretion. When using the electronic booking form, we may send you an e-mail acknowledging that we have received your offer but such email will not constitute acceptance of such offer by Progressive
Media Group Ltd. If Progressive Media Group Ltd accepts your offer it will send a separate email confirming acceptance of the order.
Arena International Events Group Delegate Terms & Conditions
Scope of Agreement
These are the conditions of the contract between you, the Client (“You” and “your”) and Arena International Events Group, a trading name of Progressive Media Group Ltd, a company registered in England and Wales with company number 06276344 and registered office at John Carpenter House, John Carpenter Street, London, England, EC4Y 0AN (“Arena International Events Group”, “we”, “us” and “our”) governing your use of our physical and virtual event services (the “Event”), including the Event registration as set out in your Order Form.
This agreement constitutes the entire agreement between Arena International Events Group and you. All prior agreements understandings and negotiations and representations (save for fraudulent misrepresentation) whether oral or in writing are cancelled in their entirety. The terms of any other electronic communications will not form part of this agreement.
Our commitment to you
We reserve the right to determine in our absolute discretion the theme, scope and content of the Event programme and to vary the programme, including how the programme is delivered (physically or virtually), and/or its ontents as we deem necessary.
• Should the event be cancelled or should we decide to change the location, date or delivery (physical or virtual) of the Event in the best interests of the Event, we reserve the right to reschedule the Event, including changing the location, date, and/or or delivery (physical or virtual) upon written notice to you. Any
such change in the Event shall not constitute a revocation or cancellation and shall not entitle you to a refund of the purchase order value. Should the Event fail to be rescheduled for any reason your refund shall not exceed the total charge received by us from you.
The total fees specified on your Order Form (the “Total Fee”) are subject to an additional service charge of 3.5% (“Service Charge”) applied to cover administration costs, and are exclusive of VAT and any other applicable sales tax which shall be payable in addition. Following completion and return of the Order Form, full payment including the Service Charge is required within five (5) days from the invoice date or prior to the Event if this is
sooner. We reserve the right to refuse admission to the Event if full payment is not received in accordance with these terms.
In the event of your cancellation 100% of the Total Fee and Service Charge is payable and non-refundable. All cancellation requests must be submitted to us in writing. If we agree to your cancellation then all cancellation fees are payable immediately after the acceptance of your cancellation in writing by us. If you cancel a complimentary delegate place or fail to attend you will be liable to pay a cancellation fee of $150 for events in US/ Canada, or €150 for events in Europe.
You, your executive/s or your agents may not transfer or assign any of the rights or obligations of this Agreement (in whole or part) without our prior written consent. Any attempt to resell, assign or transfer rights without our consent will entitle us to cancel the contract without liability to you.
You agree that Arena International Events Group may process personal data which is supplied to and/or collected by us to the extent reasonably necessary for the purpose of us, or other third parties (together “Partner Companies”) carrying out its obligations under this Agreement (“Purpose”). We undertake to implement appropriate measures to ensure the adequate protection of personal data in compliance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR). Our primary goal in collecting personal information from you is to give you an enjoyable customised experience whilst allowing us to provide services and features that most likely meet your needs. We collect certain personal information from you, which you give to us when using our Sites and/or registering or subscribing for our products and services. We also collect certain personal data from other group companies to whom you have given information through their websites. If you do not want us to continue using this information, please notify us at firstname.lastname@example.org.
Any personal information supplied to Progressive Media
• The working language of the Event is English. Executives requiring an interpretation service must make their own arrangements at their own expense. Grant of Licence: If your booking includes the Digital Media Package*, you warrant that you will only use the Digital Media Package for your business purposes and shall not, without our
prior written consent, make available, copy, reproduce, transmit, disseminate, sell, licence, distribute, publish, broadcast or otherwise circulate the Digital Media Package (or any part of it) to any other person other than in accordance with these terms and conditions.
• The Digital Media Package is an easy to use digital web link containing Event proceedings including all of the audio and presentations from the event.
8.1 In the event that a party is prevented, hindered or delayed in or from performing any of its obligations under this agreement (the “Affected Party”) for any reason beyond its reasonable control, including without limitation by acts of God, flood, drought, earthquake or other natural disaster, epidemic or pandemic or any other widespread disease, terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations, nuclear, chemical or biological contamination or sonic boom, any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition,
or failing to grant a necessary licence or consent, collapse of buildings, fire, explosion or accident (“Force Majeure Event”), the Affected Party shall not be in breach of this agreement or otherwise liable for any such failure or delay in the performance of such obligations. The time for performance of such obligations
shall be extended accordingly.
8.2 If the Force Majeure Event prevents, hinders or delays the Affected Party’s performance of its obligations for a continuous period of more than 365 days, the other party not affected by the Force Majeure Event may terminate this agreement by giving written notice to the Affected Party at the end of that period, and such party shall be entitled to a full refund of the fees paid to the Affected Party under this agreement.
The Agreement constitutes the entire understanding between the parties relating to the Event and supersedes all previous agreements and understandings whether oral or written relating to or in connection with the Event. To the extent that there is any inconsistency between these terms and conditions and the Order Form, the Order Form shall prevail. Failure at any time to enforce any of these Terms and Conditions or to require performance by the other party of any such term or condition shall not be construed as a waiver of such provision or affect the right of either party to enforce the same. If any provision is held to be invalid or unenforceable by any ribunal of competent jurisdiction, the remaining provisions shall not be affected and shall be carried out as closely as possible according to the original intent. The Agreement does not confer any rights to or on any third party. This Agreement is governed by English law and each party agrees that the courts of England will have nonexclusive jurisdiction to deal with any disputes arising out of or in connection with this Agreement.
You agree that during the term of the Agreement and for a period of twelve (12) months immediately following the end of this Agreement (howsoever caused), you shall not either directly or indirectly solicit, induce, recruit or encourage any of the Progressive Media Group Ltd and Partner Companies employees, workers or contractors who were involved in the sale, marketing, support or production of the event, to leave their employment or engagement, or attempt to solicit, induce, recruit, encourage or take away employees, workers or contractors of the Progressive
Media Group Ltd and Partner Companies.