Fire Protection and Safety in Tunnels 2020 – A Virtual Experience

Virtual Event: 7:45am GMT
30th June 2020

 

DO’S AND DON’TS LIST FOR VIRTUAL DELEGATES

 Making the most from your virtual experience

At Arena International we want to make sure that you have the best experience possible at our Virtual Events Series. We’ve put together a short list of Do’s and Don’ts to help you get the most from our event.

Do use Google Chrome as your web browser

Do log in and update your profile so your fellow delegates, speakers and sponsors can view your profile on the platform

How to update your profile BEFORE THE DAY OF THE EVENT?!

  • -Login now to https://arena-international.online-event.co with your e-mail and password you entered at registration.
  • -Add your company name and job title (In the relevant fields)
  • -Make sure that the “New Password” field is blank.
  • -Save the changes – press update your profile

How to update your profile ON THE DAY OF THE EVENT?!

  • -Login to https://arena-international.online-event.co with your credentials.
  • -Select the Settings ⚙️ button on the top right corner.
    • -Select “Your Profile”.
    • -Above your photo, select “Edit Profile”.
    • -Make sure that the “New Password ?” field is blank.
    • -Scroll down to find “Company/Organization” and “Job Title” fields and input your information.
    • -Scroll down towards the end and click the “Submit” button.
  • -Your profile should now display your company name and job title.
  • -Save updates – press update the profile

Do visit the sponsor booths as we would not be able to put this amazing conference together were it not for their partnership

Do engage with sponsors in the booths. You can do this via the video or chat icon in the booths

Do view and download as much information as possible from sponsor booths. These can include the below:

1. reports/stats

2. leadership content

3. promotional videos and vlogs

4. social + website links

Do message delegates and sponsors directly via the envelope icon

Do be proactive and visit the Engagement Zone to take part in topical conversations with fellow attendees

Do take part in our polls through-out the day

Do take part in the question and answer sessions with the speakers via the chat function

Do participate in the Prize Draw and win a £250 Amazon Voucher
How to win?!

  • -On the day of the event, you must collect at least 8 keywords from Sponsors (exhibition booths).
  • -Please visit up to 8 sponsor booths and ask for the key word from the booth admin (sponsor)
  • -Once you’ve collected 8 words, please send your results to samantha.drewe@arena-international.com
  • -The winner will be announced the next day.

 

DO’S AND DON’TS LIST FOR VIRTUAL BOOTH EXHIBITORS

Making the most from your virtual experience

At Arena International we want to make sure that you have the best experience possible at our Virtual Events Series. We’ve put together a short list of Do’s and Don’ts to help you achieve your objectives. 

Do use Google Chrome as your web browser

Do upload as much information as possible to your booth. These can include the below:

1. reports/stats

2. leadership content

3. promotional videos and vlogs

4. social + website links

Do check all your web and social links work
Do check all your document downloads work

Don’t present a bare booth – upload content for visitors to engage with; you have unlimited capacity

Do market the fact that you’re exhibiting on your social platforms and tag the event for potential clients to see

Do send your presentation to the producer 1 week out so it can be tested on the platform

Do be proactive and visit the engagement zone to speak to delegates

Do monitor your booth wall for messages from attendees
Do message delegates directly and ask them to visit your booth or set up video chat

Do put your chat to online when you are on the platform

Don’t just wait at your booth – booth traffic will be high but, like a physical event, it’s not the only means of engagement.

Do have at least 3 booth managers active throughout the day

Don’t put all your eggs in one basket – split your staff members across the booth, the chat functions, and the sessions.

Do submit polls for delegates to participate in on the day

Do take part in the question and answer sessions with the speakers and attendees

Do follow up with your leads straight after the event to set up 121 meetings

Do watch the booth walk-through video again 
Do one last demo the day before the event with your account manager

 

Setting up Video and Meetings chat

Video walk-through: https://vimeo.com/412883849

  • -If you are a booth administrator, you can initiate a video chat with users visiting your booth. If video chat is enabled in your booth, click the Video Chat icon in the right hand panel on your booth
  • -To select user’s you wish to start a video chat with, click the ‘Invite People’ button, hover over the red line that displays next to a user’s name and then click. This will put the user into the top half of the screen and turn the red line into a green cross. Click to then ‘Send an Invite’
  • -Users will be notified that they have a video chat request by a bell icon, showing a red exclamation label, appearing in the bottom right hand side of their screen
  • -Users will click on the bell icon to join your video chat
  • -Select your microphone and camera options from the dropdowns on the right hand side. You will see yourself in the smaller camera window when this has been selected. Click to ‘Join Chat’ when you are ready. You have the option to switch to just text chat as required.
  • -If you need to add more people to the video chat click ‘Invite People’ and this will take you back to the screen to select and invite new users.
  • -Only 5 users in a video chat

Please note: the input sound and camera may not appear right away due to other softwares e.g. zoom, team meetings, skype being open.

Your booth just the way you want it and more. Take a quick look at all the new functions your Virtual Booth is capable of.